Privacy Policy

LPA Administrative Scrivener Corporation (“we”, “our”, or “us”) is committed to safeguarding personal information and applies appropriate standards to ensure its lawful collection, use, and protection in accordance with the Act on the Protection of Personal Information of Japan (“APPI”) and other applicable laws and regulations.

1. Scope

This Privacy Policy applies to all personal information we collect in the course of providing our services, including information obtained through:

Our website and online contact forms
Email, telephone, and in-person communications
Documents and materials provided by clients for administrative procedures
Any other means directly related to the services we provide

2. Categories of Personal Information We Collect

We may collect and store the following personal information where relevant to our services:

Name, address, telephone number, and email address
Date of birth, nationality, and identification information (including passport and residence card details)
Corporate information (company name, registration number, representative details)
Financial information necessary for filings or payments (such as bank account details)
Website usage information, including IP address, cookies, and access logs
Any other information necessary to fulfill legal obligations or service requests

3. Purpose of Use

We use personal information only to the extent necessary for the following purposes:

Service Delivery: Performing administrative scrivener services (including license applications, immigration filings, and document procurement)
Communication: Responding to inquiries, providing status updates, and communicating information necessary for procedures
Compliance: Fulfilling legal obligations, including reporting and record-keeping requirements
Business Operations: Invoicing, payment processing, internal audits, and record management
Security and Improvement: Maintaining secure systems and improving service quality

We will not use personal information beyond these purposes without obtaining prior consent, unless required or permitted by law.

4. Use of Cookies and Website Data

Our website uses cookies and similar technologies to ensure proper operation, enhance usability, maintain security, and provide certain website functions.

Cookies are small text files stored on a user’s device and do not contain information that directly identifies individuals. Users may disable or restrict cookies through their browser settings; however, doing so may limit the functionality of certain parts of this website.

(1) Essential Cookies (Wix Platform)

This website is built and hosted on the Wix platform. Wix automatically places certain essential cookies that are necessary for website functionality, security, and performance. These cookies cannot be disabled and do not require user consent under applicable laws.

Wix may process limited technical information such as IP address, device information, and access logs for the purpose of providing hosting, security, and system maintenance services.

(2) Google Maps

Our website uses Google Maps to display location information. When Google Maps is used, Google may collect and process information such as IP address and usage data in accordance with Google’s own privacy policy.

Google Maps cookies are classified as functional or analytics cookies. Where required by applicable laws, appropriate notice is provided through our cookie banner.

(3) Cookie Consent Management (Usercentrics)

We use Usercentrics for Wix as a cookie consent management tool. Usercentrics enables us to provide information about cookies used on this website and to manage user consent preferences.

Usercentrics itself uses essential cookies solely for the purpose of storing consent choices and ensuring compliance with applicable data protection laws.

(4) Managing Cookies

Users may manage or delete cookies through their browser settings. Please note that disabling cookies may affect the availability or functionality of certain website features.

For further information regarding the handling of personal data by Wix, Google, or other third-party service providers, please refer to their respective privacy policies.

5. Disclosure to Third Parties

We may disclose personal information, strictly within the scope necessary for performing our services or fulfilling legal obligations, to the following parties:

Other licensed Gyoseishoshi (Administrative Scriveners) engaged in collaborative work
Public authorities and government agencies, including but not limited to the Immigration Services Agency, Legal Affairs Bureau, tax offices, and prefectural or municipal offices
LPA Foreign Law Corporation, LPA Law Corporation, and LPA Judicial Scrivener Office where specialized legal or judicial support is required
Professional service providers such as translators, couriers, IT vendors, and accountants, subject to confidentiality obligations
Any third party where disclosure is required by law or expressly authorized by the client

We ensure that all such recipients handle personal information under appropriate safeguards.

6. Cross-Border Transfers

In the course of providing our services, personal information may be transferred outside Japan, including to France or other jurisdictions, where necessary to:

Submit applications or requests to foreign public authorities, financial institutions, or other relevant entities
Coordinate with professional partners or service providers located overseas
Perform any other task reasonably required to fulfill the requested service

Such transfers are conducted in compliance with APPI and, where applicable, relevant foreign data protection laws. We use secure transfer methods and obtain consent where legally required.

7. Data Retention and Security

We retain personal information only for as long as necessary to fulfill the purposes stated in this Privacy Policy or as required by law.

We implement appropriate organizational, technical, and physical security measures to prevent unauthorized access, alteration, loss, or leakage of personal information, including:

Controlled office access and secure document storage
Encrypted communications where appropriate
Access restrictions based on necessity
Regular review of data-handling practices and staff training

8. Rights of Individuals

In accordance with APPI, individuals have the right to:

Request disclosure of personal information held by us
Request correction, addition, or deletion of personal information
Request suspension of use or deletion where personal information is no longer necessary

Requests may be made in writing or by email. We will verify identity before processing any request and respond in accordance with applicable legal requirements.

9. Data Breach Notification

In the event of a data breach, leakage, or unauthorized access, we will:

Promptly investigate the incident and take corrective measures
Notify affected individuals where there is a risk of harm
Report the incident to the Personal Information Protection Commission (PPC) where legally required

10. Revisions to This Privacy Policy

This Privacy Policy may be revised to reflect changes in laws, regulations, or operational practices.
The most recent version will always be published on our website, with the effective date clearly indicated.

11. Contact Information

For questions, concerns, or requests regarding this Privacy Policy, please contact:

LPA Administrative Scrivener Corporation – Privacy Officer
Mina Ishikawa
📧 mishikawa@lpalaw.com
📍 HAT. Building, 7F, 6-3-20 Akasaka Minato-ku, 107-0052 Tokyo – Japan

Last Update: February 2026